Guide to Controlling Expenses in a Company

Guide to Controlling Expenses in a Company

Running a successful company relies on managing your business expenses. This can be extremely difficult as the day-to-day demands of running a business can be endless. Finding effective ways to control your expense can ensure your company stays afloat no matter what comes your way. Below you will find a helpful guide to controlling expenses in a company. 

The Importance of Controlling Company Expenses

Reducing your expenses can lower your debt and increase your overall value. Capital saved through controlling expenses can be reinvested into your company. Without this, your company can accumulate debt fast. Depending on the size of your company and the industry you are in, your policies and procedures can differ. However, the basic principles remain the same: reduce costs and increase profits. 

With the swift-moving nature of business, you may feel like focusing on controlling company expenses can take time away from you actually making money. While you don’t want to take your eye off the upward trajectory of your business, it’s crucial to take time to understand how to control your business expenses. Outsourcing certain aspects of your company finances can help you focus on your business and prioritize company finances.

Guide to Controlling Expenses in a Company

Taking control of your company’s expenses can be overwhelming. It’s important to start small and build to ensure you stay committed to your company’s finances. Consider the following four tips and implement them into your company’s financial plan.


Determining what you can automate can transform your business finances. Automation can free up your time and help you control portions of your finances. Payroll automation software can be highly beneficial when it comes to controlling expenses in your company. The software not only automates invoice processing, but also provides other key financial data on vendor and departmental spending. Starting small can help you get familiar with the software and eventually build more automation into your business.

Additionally, financial dashboards are vital for timely and accurate tracking of fiscal data. As part of our accounting services, Indevia provides customized financial dashboards to help you stay on top of your most vital data.

Concept image of financial dashboards for budget and finance

Departmental Tracking: 

Automation software can help you understand key data for each department in your business. The various departments at your company will have different financial needs. Tracking expenses and implementing a protocol for spending can help save you money. Look at key data from the most financially effective department and implement policies that model their process. Regularly review departmental financial data to slow down spending and control expenses.

Manage Vendor Relationships: 

Research has shown the impact of vendor relationships on company finances. Almost one-third of surveyed companies had over 500 vendors and more than 70% were operating their vendor relationships through email or spreadsheets. This can be a financial nightmare due to the risk for errors. Unless your company works with minimal vendors, automate your vendor finances and relationships. This can provide you with important financial information, including how long you have worked with the vendor and how they have charged you over the years.

Implement Company Cards: 

Depending on the type of business you run and how often employees make purchases, consider implementing company cards. Reimbursing expenses can be time consuming and cumbersome. Depending on your reimbursement policy, it can take weeks or months to get that money back to your employee. Company cards require a strict spending policy and trust in your employees, but it can be a helpful way to control your company expenses and streamline the purchasing process.

Get In Touch Today!

Indevia Accounting can provide you with helpful services to ensure you achieve your short- and long-term business goals. Their services can take the mundane and tedious daily financial tasks out of your hands and leave you with more time to focus on the big picture. Their financial reports can help you control your finances, determine weak areas, and see what’s working. Contact our team today for support so you can get your company’s finances under control.

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