10 Required Skills for Data Entry

10 Required Skills for Data Entry

Data entry is a critical component of many businesses. It is an important function and requires accuracy, efficiency, and productivity for optimal success. A variety of industries require data entry skills, including finance, healthcare, and retail. Below you will find the 10 required skills for data entry. 

10 Required Skills for Data Entry

Despite being straightforward, there are a number of important skills necessary to be successful in data entry.

Fast Typing Speed: 

Data entry specialists are responsible for entering large amounts of data quickly. This is why it is important to have a really fast typing speed. Most companies expect at least 40 and up to 70 words per minute. Achieving this speed requires practice and familiarity with the keyboard. 

Attention to Detail: 

A keen attention to detail is a top skill when performing data entry tasks. The very nature of the position requires attention to detail. This minimizes errors and can improve efficiency.

data collection concept falling into a hole

Accurate Entry: 

Accuracy is one of the most important skills when it comes to data entry. Many industries have accuracy checks in place to ensure optimal results. With that, attention to detail and a high level of accuracy are extremely important skills when it comes to data entry. 

Basic Software Knowledge: 

Data entry requires the use of a number of different types of software. This is a part of the regular duties and responsibilities of the position. At a minimum, data entry requires solid knowledge of Word and Excel. In addition, each industry has their own unique software. 

Basic Technology Knowledge: 

Having basic knowledge about technology is a necessary aspect of data entry. Being able to navigate office equipment is necessary as printers, scanners, copiers, dictation machines, and computers are all a part of the day-to-day when it comes to data entry. 

Time Management Skills: 

Data entry is dependent on being both efficient and productive. With that, time management is key. Accounting data entry specialists are expected to get a lot of work done in a short amount of time. Having time management skills, in addition to organizational skills is necessary to complete data entry tasks. This includes planning, prioritizing, and achieving your goals in a reasonable amount of time. 

Basic Data Collection Skills: 

Each data entry position is different. However, many require data entry specialists to conduct some initial research and data collection. This can be extremely different and uniquely specific depending on the industry and project. However, basic research and data collection skills are necessary to be successful as a data entry specialist. 

Database Structure Knowledge: 

The database structure where the data is entered can be different depending on the unique industry. However, data entry requires basic knowledge of the database structure. Familiarization with the database structure and industry best practices can ensure optimal efficiency, quality control, and productivity.

Communication Skills: 

Having effective verbal and written communication skills is an integral part of data entry. This is because spelling and grammar are necessary skills. Entering misspelled data or having poor grammar can be detrimental to the business or research project being conducted. In addition, verbal communication is necessary as you will be in close contact with other data entry specialists and your supervisor. 


No matter if you work in an office or at home, data entry requires someone who is team-oriented. Being able to work well with others is an important skill to be successful at data entry. 

Online Bookkeeping Services

Data entry is an important part of every business. This is especially true when it comes to your business finances. If you do not have the time or staff to perform financial data entry, consider online bookkeeping services. The team at Indevia Accounting offer a variety of services no matter what industry you are in. Contact them today for more information!

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